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Monday, 31 January 2011

Using the iPad in legal practice — Part 5

Previous posts
1. Setting up
2. Applications for the iPad
3. Getting information on and off the iPad
4. Using the iPad in Court


This post
5. Other uses and miscellaneous stuff
5.1 Video out — connecting to court AV systems?
5.2 Skype
5.3 Email
5.4 Sync
   5.4.1 iTunes
   5.4.2 Over the air
5.5 Find my iPad
5.6 Accessories
   5.6.1 Stylus
   5.6.2 Skins
   5.6.3 Cases
   5.6.4 Stands
5.7 Justifying the iPad over other options


5. Other uses and miscellaneous stuff


This is the final post in my series about using the iPad. If you've been following and wondering when the next installation was due, sorry for the delay: real life occasionally gets in the way!

As the title says, this is just a miscellany of information that you might find interesting or helpful, but doesn’t really fit anywhere else.

In addition to my suggestions below, check out 25 essential resources for your Apple tablet from Mashable.

5.1 Video out — connecting to court AV systems?


It’s possible to connect an iPad to a video display, but not easy with current court room setups. To start with, you need a dock connector to VGA adaptor, which provides a standard computer VGA female plug for connection to the video display.

That's great for computer monitors, but no good for older traditional TV-style connections. I was in a Magistrates' Court venue last year that had a small LCD screen with multiple inputs (HDMI, VGA, DVI and others), which is perfect for this. Sadly, that’s not yet common.

The County Court has a practice note PNG 1-2008 Audio and visual standards for material presented in Court, which details its AV equipment. The County Court uses LG combo DVD-VCR machines, specifically the LG V8824W. It’s a fine machine — I bought one for my Mum, and it’s still going strong — but a bit dated, and only takes analogue connections like composite video. (Remember the old single yellow plugs we used to put in the back of the tele from the VCR? That’s composite video.) It can’t take digital connections at all, such as from an iPad or many modern laptop computers. Given how quickly technology is changing, it’s difficult (and expensive) for the courts to keep purchasing the latest equipment, so I don’t expect things will change until there’s enough demand to warrant it.

The other thing to realise is that unless you jailbreak your iPad, you can’t mirror your display and only certain apps will output video over the VGA adaptor.

The short version of all this is in Victorian courts you’ll probably need to consider a BYO projector or flat-panel, unless your particular court venue has something suitable.

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5.2 Skype


Skype is a free app that allows free calls from one device to another when both devices have Skype installed. The newest version allows telephone and video calls over the 3G networks, as well as wireless internet.

The current version of the iPad does support Skype, either using the built-in speaker and microphone, or earphones with a built-in microphone (like those on the iPhone). Personally, I find the call quality variable when calling landlines, but great to other Skype users.

The current iPad doesn’t have any video cameras, so you can’t make video calls on it. But the internet is awash with rumours about a new model likely to be announced in February, with cameras on board. I don’t make too many video calls, and when I do, I tend to be in front of a computer. But, if this is important for you, you might want to wait for the next iPad model.

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5.3 Email


The iPad uses Apple’s easy to use Mail app. It can’t create HTML signatures, but other than that does everything I could want.

You can add a huge variety of email accounts, including Microsoft Exchange, gmail and most IMAP and POP email providers — which means most consumer ISPs.


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5.4 Sync


Sync — short for ‘synchronising’ — lets you put all your calendar entries and contacts on your iPad, and then make sure the latest changes on either device are updated on the other device.

I won’t show you my calendar and contacts, but have a look at Apple’s calendar and contacts screenshots to see what they look like.

There are two ways of keeping this all up-to-date with your iPad.

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5.4.1 iTunes


The first way is to sync over iTunes. To do this, you need to connect your iPad by USB cable to your computer with your contacts and calendar on it. You can sync with Outlook 2003 or 2007, and OS X.

This method is reliable and won’t cost you anything extra. The downside is that you have to be physically next to your computer to do it. This might not be any good to you if your calendar changes while you’re out of the office.

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5.4.2 Over the air


The other option is to use an over-the-air (OTA) update service. This updates changes on any devices over the internet almost instantly, meaning you’re always up to date. A change made on your calendar on the office computer is reflected on your iPad, and vice versa.

Apple sells Mobile Me, an OTA service. It’s generally pretty good, but occasionally some folks find problems. I use it, and reckon it’s pretty good. (But, I have experienced hiccups. I just spend a few days tinkering with my two iPhones, iPad, iMac, two MacBook Pros and MacBook to get some calendar sync problems sorted. Grrr...) The other benefit with Mobile Me is to sync all your web browser bookmarks to your iPad.

If I was going to start today, I’d seriously consider using Google’s free sync services. This option wasn’t available a two years back, but is now a serious option.

Google won’t sync web browser bookmarks, but you can do that using xmarks (which is also a great service for cross-platform and cross-browser bookmark syncing).

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5.5 Find my iPad


In my first post I pointed out that using online backup provides more security than just a single paper copy of our material. Although that’s true, I gotta admit that the iPad is a much more valuable and attractive item to thieves than paper copies of legislation or briefs! So, it’s important to secure the data on the iPad. Just in case.

Apple makes that easy with it’s Find my iPad service, which is now free to all users.

As long as your iPad is connected to the internet, either by 3G or wireless, this lets you log in to any computer or iOS device and view where your iPad is. You can send a visual and audible message to display on the iPad, and if the worst comes to pass, remotely lock or wipe it so your data doesn’t fall into the wrong hands.

I think this service is invaluable, and an advocate who stores any form of confidential or private data on their iPad must have this enabled.

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5.6 Accessories


You don’t need to buy any more gadgets to enjoy your iPad, but there are a few you should consider which might make it more enjoyable.

5.6.1 Stylus


When I wrote about taking notes on the iPad, I didn’t mention I write them with a stylus rather than my finger: it’s much easier, and also lets me use the iPad in winter with gloves!

The main three to choose from are:


I’ve tried the Pogo Sketch, and the Box Wave. (Right now, with the exchange rate, they’re cheaper to buy and import from the USA than they are to buy from the Australian distributors.)

I much prefer the Box Wave. It has a soft rubber tip that glides across the screen. The Pogo has a spongy tip that needs a lot more pressure to write, and pushes out of shape so I have to turn the styles in my fingers — a bit like writing with a pencil as the led blunts and so you turn to find a sharper edge.

Here’s what they look like, next to my fountain pen for comparison.


They’re a little shorter than a full-sized pen, but quite comfortable to hold. Despite the size of the nib, it’s easy to write and draw with them.

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5.6.2 Skins


A skin is a film that adheres to the iPad, to protect the screen or back, or both.

Take your pick of either Invisible Shield or Bodyguardz. Invisible Shield and Bodyguardz have Australian distributers, and both have excellent customer service and support if you have a problem or fault with your skin.

I’ve tried both, and I think I prefer the Bodyguardz — but there’s not much between them at all. This comparison might help you decide, and also shows you why a skin is a useful purchase.


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5.6.3 Cases


Apple makes a utilitarian, if somewhat bland, case for the iPad, which does a fine job of protecting it.

Other than that, there are so many to choose from that it often comes down to personal preference. If you like the style, Moleskine now have an iPad case. Otherwise, check out the Apple Store, or these suggestions from MacWorld.

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5.6.4 Stands


Having a stand is a great help if you want your iPad standing up in portrait orientation, especially for long periods of reading. There are heaps available, but I reckon you just can’t go past the Twelve-South Compass. I’ve got one, and love it. You can read some other recommendations here, but I still vouch for the Compass.

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5.7 Justifying the iPad


The last thing I’ll cover is about why get an iPad, and why it rather than a laptop?

This comes down to budget, and personal preference, and your needs. I think the portability of the iPad with its unobtrusiveness makes it a great tool. (Try using your laptop while standing in the queue to speak with the criminal coordinator at a Magistrates' Court on Monday morning!)

The battery life, instant-on, low profile and easy ability to pass it around and share with others are all great features.

But its small keyboard, and lack of full blown computing power are negatives. If you’re really pushed you can use something like LogMeIn or iTeleport which lets you control your desktop from the iPad.

But if you consider the cost of legislation alone, it can be a worthwhile purchase. For example, the current Crimes Act is $45.80 in hardcopy; the Criminal Procedure Act, $30.10. The Road Safety Act (in two volumes), $75.35. If you purchase around 20 of the big expensive Acts and Regs, that’s nearly half the price of an iPad right there. Then, if you subscribe to updates, or buy them as you go, you’ve probably paid the balance of the iPad in 12 months. Now throw in the iPad’s ability to store multiple point-in-time versions of legislation, and as many electronic copies as you need, and it’s paid for itself before you even start using any of its other functions.

Coupled with its portability so that you’re more likely to have this information with you when you need it, I reckon it’s invaluable. But then, I would say that, given I bought one!

So, that’s how I use mine at present. No doubt that will change over time, and I’ll pick up new ideas from others. Please feel free to comment and share how you use your iPad.

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Tuesday, 4 January 2011

Using the iPad in legal practice — Part 4

Previous posts
1. Setting up
2. Applications for the iPad
3. Getting information on and off the iPad


This post
4. Using the iPad in Court
4.1 File structure
4.2 Legislation
   4.2.1 Victorian legislation
   4.2.2 Commonwealth legislation
4.3 Cases
   4.3.1 Austlii
   4.3.2 Jade BarNet
   4.3.3 Lexis Nexis AU
   4.3.4 First Point
4.4 Searching webpages
4.5 Google maps
4.6 Victoria Police Manual


Later post
5. Other uses and miscellaneous stuff


4. Using the iPad in Court


This is the place where using the iPad can really make a difference for lawyers and advocates — and judicial officers too.

The important thing is that the iPad has to help not hinder the advocate. I confess that there are some things that an iPad or computer doesn't do quite as well as paper: for example, having a brief open and at the same time having a notebook open while you take notes; or photocopying a page.

But so long as you understand its limitations and benefits, it can be extremely helpful in the court.

4.1 File structure


I mentioned in 2.1.1 GoodReader that I use GoodReader as my main file viewer.

This was my default opening page: the ‘root’ level.


I place current briefs at this level, along with any other documents I might need regular access to for the current case.

I have four folders I keep permanently (and may add extras if there are lots of files required for a particular case):

  1. Aides mémoire — ready reckoners, guides, cheat-sheets, check-lists I draw up and refer to for commonly recurring topics
  2. Annotations — Word documents of marginal notes I print and physically cut-and-paste into the few hard-copies of legislation I use. These are mostly references to cases, and cross-references to other legislative provisions
  3. Legislation — self-explanatory
  4. VPM — the Victoria Police Manual. I discuss this below

I can create new folders using the ‘Manage Files’ tab.


In the Legislation folder, I store all the legislation I need, including different point-in-time versions. See 4.2 Legislation for where to get it.


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4.2 Legislation


We‘re fortunate in Australia, and Victoria particularly, to have free access to a lot of basic but high-quality legal information.

For most lawyers — and particularly advocates in the criminal field — legislation is the major source of primary law.

4.2.1 Victorian legislation


Although Austlii (see below) contains legislation libraries, I don’t recommend them for use in legal practice: although they’re now regularly updated, they’re marked up automatically and occasionally, there are errors. Bit embarrassing if we get our law wrong!

The place to get Victorian legislation is the Victorian Legislation and Parliamentary Documents Website. (You may occasionally see it referred to as ‘LDMS’, an acronym for Legislative Document Management System. That was the catchy title for the online database when it was first available only on the Victorian government intranet.) This website is run by the OCPC (Office of Chief Parliamentary Counsel).

You can get historical as well as current versions of legislation, and bills and explanatory memorandum.

A perfect example of why you should prefer the versions available here in preference to Austlii is the new Part V of the Interpretation of Legislation Act 1984, which is not presently available on Austlii. This new Part commenced operation on 1 January 2011, and provides for authorised electronic versions of legislation, authenticated by digital certificates that can be created under Adobe Acrobat.

That Part provides:

PART V—AUTHORISED VERSIONS
60 Definitions
In this Part—

authorised electronic version means an electronic version authorised by the Chief Parliamentary Counsel in accordance with section 62;

authorised version means—
(a) an authorised electronic version;

(b) a printed copy of an authorised electronic version in accordance with section 63;

electronic version means a version of legislation published on the Victorian Legislation Website by the Chief Parliamentary Counsel;

legislation means—
(a) an Act;

Note
Act
is defined in section 38.


(b) a statutory rule;

Note
Statutory rule
is defined in section 38.


(c) a consolidation of an Act as amended from time to time prepared by the Chief Parliamentary Counsel;

(d) a consolidation of a statutory rule as amended from time to time prepared by the Chief Parliamentary Counsel;

Victorian Legislation Website means www.legislation.vic.gov.au.

61 Effect of Part

This Part is in addition to, and does not derogate from, section 54.

62 Authorisation of electronic version

(1) The Chief Parliamentary Counsel may authorise an electronic version.

(2) An electronic version is an authorised electronic version if—
(a) it is in the format authorised by the Chief Parliamentary Counsel;

(b) the words “Authorised Version” appear at the beginning of the version;

(c) the words “Authorised by the Chief Parliamentary Counsel” appear at the foot of each page of the version.

(3) An electronic version which does not comply with subsection (2) is not an authorised electronic version.

63 Printed copy of authorised electronic version

A printed copy of an authorised electronic version is an authorised version only if it is printed directly from the authorised electronic version.

64 Evidentiary provisions

(1) An authorised version is on the mere production of that authorised version admissible as evidence thereof before all courts and persons acting judicially within Victoria.

(2) It is presumed, unless the contrary is proved, that a document purporting to be an authorised version is what it purports to be.

Note
Document
is defined in section 38.


This Part was inserted by s 28 of the Justice Legislation Further Amendment Act 2010.

Right now, the OCPC has decided not to bookmark the authorised electronic versions of legislation, but will provide unauthorised electronic versions that do have bookmarks. I guess that’s because it reckons the main use for the authorised version will be to print hardcopy for use in court. But if you’re reading this, it means you’re interested in using legislation electronically on an iPad! It really would be helpful if we could refer to and hand up the authorised legislation and navigate the document.

That provides two ways of jumping around the document. The first is from the table of contents, where the hyperlinks are highlighted in blue. Tapping on one will take you to the corresponding page.


The second way of navigating is to use the ‘bookmarks’ function. These bookmarks are created by the document author when they convert the document to PDF. (In the new authorised versions of legislation, we can’t edit them because the document is secured by a signed certificate.)


Where there’s an arrow pointing to the right, you can tap on that to drill down another level in the bookmarks to a lower level in the contents hierarchy, such as Division or Section.

And, as I mentioned previously, with GoodReader, you can either use its built-in web browser to open and then save your legislation on the iPad, or from Safari, add a g to the start of the URL, and it GoodReader will save it on the iPad. As long as you have internet access, you’ll never need to say at Court “I‘m not sure Your Honour, but I think the legislation provides…”

I also mentioned before that I download legislation into my DropBox, so I keep a copy of my commonly used legislation there and can access that through GoodReader, rather than having to navigate the Victorian Legislation site.

I’ve already had a few occasions where I was able to download legislation I needed but didn’t have with me, and then hand it up to the bench. One time we were discussing the application of the Appeal Costs Act 1998, which I didn’t have with me. So, I simply downloaded it, quoted the relevant provision, and then handed it up. After having the opportunity to read what the Act actually said, as opposed to mere submissions, the Bench agreed with me, and then finished with, “Thank you; you can have your…er…device back!” I expect this will become less of a novelty in the future!

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4.2.2 Commonwealth legislation


Commonwealth legislation is available from www.comlaw.gov.au. It offers a variety of Commonwealth Acts and Legislative Instruments, including point-in-time versions.

Unlike Victorian electronic legislation, Commonwealth electronic versions don’t contain hyperlinks, which makes it hard to navigate. The Criminal Code 1995 for example, is a nightmare to scroll through. With Adobe Acrobat I can insert hyperlinks, but it’s painstaking.

But…ComLaw2 is due to start operating on 17 Jan and will offer authoritative electronic versions of legislation and improved search functions. No word on hyperlinking in documents, but one can only hope…

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4.3 Cases


4.3.1 Austlii


Austlii is an excellent resource for cases, and has a very useful free citator, LawCite. It‘s part of a group of free access providers to legal information. Other useful equivalents are WordLii, BaiLii (British and Irish law) and CanLii (Canadian Law).

The advent of Austlii means that many cases are now available only in a media neutral format, though reported and authorised versions are still preferred when available: Practice Note 1 of 2006 (2006) 14 VR 529.

Austlii is also lightening fast, because it’s a text-only website. Its case coverage extends back about 10 years or so, depending on the jurisdiction and court, but has a few gems. For example, the High Court’s judgments back to 1903 are all available on Austlii! Although they‘re not in the same format as the CLRs, and sometimes don‘t have the headnote or catchwords, this is still a phenomenal resource.


It’s possible to download cases from Austlii on to the iPad, opening them in apps like GoodReader or Quick Office connect HD. But, the formatting isn’t retained exactly, with the biggest problem the loss of paragraph numbers, as you can see here after I followed the download link for CL v Lee & Ors [2010] VSC 517:


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4.3.2 Jade BarNet


An alternative to Austlii is Jade BarNet, which is also free. I mentioned this great legal research tool in April last year.

Jade now works nicely on the iPad, and retains formatting for downloaded cases. This is CL v Lee & Ors [2010] VSC 517 downloaded on the iPad using Jade BarNet:


But…there’s no ability to save this locally on the iPad. It’s visible in the browser, but that’s it.

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4.3.3 Lexis Nexis AU


If you have a subscription, the iPad works quite well with Lexis Nexis AU. I discussed this in July. The only real problem I found with it on the iPad was that downloading PDFs resulted only in a single-page document. This is still a problem.


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4.3.4 First Point


I also discussed Thomson/Law Book Co‘s First Point in July.

FirstPoint on the iPad

Using First Point, PDF copies of cases still download quite nicely on the iPad, and are now even easier to save on to the iPad: simply tap the centre of the screen, and a menu bar pops up with a button to open the document in NoteTaker HD, or another button to open it in any other application.


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4.4 Searching webpages


The latest version of iOS now has the ability to search webpages in Safari.

Simply enter a word or phrase you’re looking for in the google search panel at the top right, and at the bottom you can see results for that word or phrase on the current page.


Tap to jump to the results.

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4.5 Google maps


I haven’t made much use of this inside court yet, and I’m not entirely certain how well it might be received.

With Google Maps it’s possible to bring up maps and satellite images of relevant locations, and ask witnesses to authenticate the image and refer to it in their evidence. I’ve done it with hard-copy printouts, so I guess it’s possible to do with an electronic version.

There might be concern about retaining a copy for the court record: I guess the solution is to take a screen shot. Do this by pushing the power button and home button together. Screen shots are accessible in the iPhoto app, and can be opened in other applications, just like with opening PDFs from 4.3.4 First Point, above.

The other thing we can do with Google Maps is to create and save a map with points of interest. This is one I prepared for a case earlier in the year, but didn’t get a chance to use. It plots various locations in Anglesea relevant to the case.


This shows locations relative to each other, allows the user to zoom in and out, and tapping a location brings up a window with a street view thumbnail, and an option to zoom in or switch to street view. Although this sounds great, in practice it seems a bit slow to be useful enough in a court room.

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4.6 Victoria Police Manual


Victoria Police sells the Victoria Police Manual on CD-ROM for $180 per year, through its Corporate Policy Unit.

Using PhoneView, I can copy the entire CD-ROM on to the iPad, and have the whole VPM with me if I need it. It’s a bit clunky to get it open: navigate to the folder VicPol Policy, and then the file front.htm. Tap to open the front page to the VPM:


(This is another reason I use GoodReader, because it can handle html files.)

When opening different instructions, I find they don’t scroll, so I open the print-friendly PDF version. That can also be annotated or opened in other apps.

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Next: some other iPad uses for lawyers and advocates, and a brief discussion of some accessories for the iPad.